Privacy Policy

Welcome to Interviewkit.ai. We are committed to protecting your privacy and being transparent about how we handle your data. This Privacy Policy explains what information we collect, how we use it, and your rights regarding your personal information.

1. Information We Collect

1.1 Account Information

When you create an account with Interviewkit.ai, we collect: - Full name - Email address - Password (stored in encrypted format) - Account preferences and settings

1.2 Interview Data

To provide our AI interview services, we collect and process: - Interview transcripts generated during your sessions - Session timestamps and history - Interview performance data and feedback Audio and video during interviews are processed in real time and are not stored.

1.3 Automatically Collected Information

We may automatically collect certain technical information, including: - Log data and usage patterns - Service performance metrics - Error reports and diagnostic information

2. How We Use Your Information

We use the information we collect for the following purposes:

2.1 Service Delivery - Creating and managing your Interviewkit.ai account - Conducting AI-powered live interactive interviews - Providing performance feedback and interview transcripts - Providing technical support and customer service

2.2 Service Improvement - Analyzing usage patterns to improve our interview platform - Developing new features and functionality - Troubleshooting technical issues - Maintaining and optimizing system performance

2.3 Communication - Sending account-related emails (e.g., email verification, password resets) - Providing important product updates - Responding to your inquiries and support requests

2.4 Legal and Security - Complying with legal obligations - Enforcing our Terms of Service - Protecting against fraudulent or illegal activity - Ensuring the security and integrity of our platform

3. Data Sharing and Disclosure

3.1 AI & LLM Providers

To power the live AI interview experience, your interview transcript and session data are processed by third-party AI/LLM providers. These providers process your data strictly on our behalf and are prohibited from using it for their own purposes. We do not share your name, email, or any other personal data with them.

3.2 No Other Third-Party Sharing

We do not sell, rent, or share your personal information with any other third parties for marketing or any other purposes. Your data stays with Interviewkit.ai.

3.3 Legal Requirements We may disclose your information if required to do so by law or in response to valid requests by public authorities, such as: - Complying with legal processes (subpoenas, court orders) - Enforcing our Terms of Service - Protecting the rights, property, or safety of Interviewkit.ai, our users, or the public - Preventing fraud or security threats

3.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity. We will notify you via email of any such change in ownership or control of your personal information

4. Data Storage and Security

4.1 Where We Store Data Your data is stored on secure servers in the United States. We maintain physical, electronic, and procedural safeguards to protect your information.

4.2 Security Measures

We implement industry-standard security practices, including: - End-to-end encryption for data in transit - Encrypted storage for sensitive data at rest - Access controls and monitoring systems - Regular security audits and vulnerability assessments

4.3 Data Breach Notification In the unlikely event of a data breach that affects your personal information, we will: - Notify you via email within 72 hours of discovering the breach - Provide details about what information was compromised - Explain the steps we are taking to address the breach - Advise you on protective measures you can take - Comply with all applicable data breach notification laws

5. Data Retention

5.1 Active Accounts We retain your personal information for as long as your account remains active and as needed to provide you with our services.

5.2 Retention Periods by Data Type - Account Information: Retained while your account is active - **Interview Transcripts:** Retained while your account is active or until you delete them - **Log Data:** Retained for 90 days for troubleshooting purposes

5.3 Account Deletion When you delete your account: - Your personal information will be deleted within 30 days - Interview transcripts associated with your account will be permanently deleted - Some information may be retained in backup systems for up to 90 days - Certain records may be retained longer where required by law

6. Your Privacy Rights

6.1 Access and Control You have the right to: - Access the personal information we hold about you - Update or correct inaccurate information - Delete your account and associated data - Opt out of non-essential communications

6.2 California Privacy Rights (CCPA) If you are a California resident, you have additional rights under the California Consumer Privacy Act: - Right to Know: You can request information about the categories and specific pieces of personal information we have collected about you in the past 12 months - Right to Delete: You can request deletion of your personal information, subject to certain exceptions - Right to Opt-Out: While we do not sell personal information, you have the right to opt out if our practices change - Right to Non-Discrimination: We will not discriminate against you for exercising your CCPA rights To exercise these rights, contact us at hi@interviewkit.ai with "CCPA Request" in the subject line.

6.3 How to Exercise Your Rights To exercise any of these rights: - Email us at hi@interviewkit.ai - Contact our support team through the platform We will respond to your request within 30 days.

7. Children's Privacy

Interviewkit.ai is not intended for use by individuals under the age of 13. We do not knowingly collect personal information from children under 13. If we discover that we have inadvertently collected information from a child under 13, we will delete that information immediately. If you believe we have collected information from a child under 13, please contact us at hi@interviewkit.ai.

8. Do Not Track Signals

We do not use cookies or tracking technologies for advertising purposes. Your browser's "Do Not Track" settings do not affect our core service, as we do not track users across websites or over time.

9. International Data Transfers

Our services are operated in the United States. If you access our services from outside the United States, please be aware that your information will be transferred to, stored, and processed in the United States where our servers are located and we operate.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, operational, or regulatory reasons.

10.1 How We Notify

You When we make material changes: - We will update the "Last Updated" date at the top of this policy - We will send you an email notification at least 30 days before changes take effect - For significant changes, we may request your explicit consent

10.2 Your Continued Use Your continued use of Interviewkit.ai after changes take effect constitutes your acceptance of the updated Privacy Policy.

11. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: Email: hi@interviewkit.ai We aim to respond to all inquiries within 24 hours during business days. Interviewkit.ai - Hire faster and better with AI! This privacy policy is designed to be transparent and straightforward. We believe in earning your trust through clear communication about how we handle your data.